Inspections

Inspections is generic process that is used in a wide variety of industries.  Inspections are commonly used to document:

• Compliance to standards (permitting, environmental, etc.)
• Quality Assurance (manufacturing, building)
• Code Enforcement (City/ State/ Federal Government)

Regardless, almost all inspections involve field personal conducting visual assessments of people, equipment or processes and then documenting their findings for later assessment and records retention. 

Firms that conduct inspections have field inspectors using paper forms, digital photographs and marked up reference materials for documentation purposes.  Inspection findings are then hand delivered to the office or captured informally in the field, typed up after-the-fact at night and then emailed to the proper recipients.  In a separate process digital photos are downloaded to computers, indexed and then included with hardcopy reports.  In some cases a hard copy of inspection results must be left on site. 

These manual, data collection and processing steps result in human errors and incomplete documentation.  It is not uncommon for inspector’s paperwork to be incorrect at the time it is turned over to the office for a number of reasons:

1. One or more forms may be obsolete.
2. Forms may be incomplete, unreadable or completed with invalid data.
3. Forms are lost during transport to the office.
4. Photos are lost, deleted or not correctly associated with the correct accompanying form.

In these cases, the inspector must re-visit the site, resulting in additional travel related costs, schedule disruptions for the inspector and prolonging delays to process inspection results.

Field2Base’s Forms2Base technology eliminates the need for manual data processing while also curing the ills of paper based data collection.  Instead of paper, all phases of the inspections processes are captured on an electronic form (including signatures and photos) for immediate transmission to clients and the office archives.  Designed to be extremely user friendly, Forms2Base is quickly deployed and adopted by any user in your organization.

The ability to quickly and accurately complete inspections can have a direct impact on the bottom line of firms completing and processing inspections for their clients.  By expediting and simplifying field inspections Field2Base clients can expect a quick return on their initial investment along with more profits on a permanent basis.

Benefits of using Field2Base include

• Real-time, simultaneous delivery of forms to all users.
• No more obsolete forms – revisions instantly forced to all inspectors tablets.
• No incomplete or ambiguous forms - critical information is 100% readable
• Immediate, secure back-up and archiving - perfect digital paper trail with chronological time tags.
• Quicker work completion by inspectors - no end-of-the-day paperwork
• Your company can offer additional inspection services due to increased productivity
• Reduced billing cycle time with 100% billing accuracy = increased cash flow.
• Integrates seamlessly with your company’s back-end software systems.
• Product enhancements are immediately made available to all clients.

Click here to learn how an engineering company is using Field2Base for special inspections of structural steel during the construction process.