Paper isn’t safe!

Let’s face it – paper isn’t safe. It can be easily destroyed, damaged or lost. There are multiple ways a paper document can be modified or altered that are almost impossible to detect. Have you ever tried to track down an important document that is “missing” only to find it at the bottom of a pile on someone’s desk? What about trying to generate analytics from a piece of paper, or paper trail? There’s no such thing!

It’s a no brainer that it’s not safe for the environment either. Over $100,000,000 each year is spent by US companies on paper alone! Millions of trees are cut down each year just for paper use, and almost half of that paper (about 45%) ends up in the trash by the end of the business day. (Checkout our blog on The Real Cost of Paper for more stats on paper)

There must be a better way…

Well there is – and it’s not as complicated as you might think. There are new procedures for documenting critical and sensitive information today that are causing a wave of digital transformation all over the world. Rapidly declining costs of powerful, lightweight mobile devices and increases in cellular connectivity are only adding to this monumental trend towards digital/mobile forms.

But how safe are these digital forms?

Data security has become more important than ever as enterprise businesses systems, and the massive amounts of data they generate every day, are being compromised. Since the inception of the Internet, there have been hackers and groups looking to access this important information for financial gain or simply just to cause problems for their own amusement.

Below is a brief rundown of several industries and what specific measure have been taken recently to help protect this critical data and to help secure online forms now and in the future:

Healthcare: Most electronic medical solutions today are in strict accordance with HIPAA guidelines, as well as satisfying the many requirements for the transmission and collection of Electronic Protected Health Information (EPHI). Multilayer authentication, 256bit encryption and unique identifiers additionally help segment and track users, adding even more layers of security to sensitive medical information.

Government: It’s no secret, there is a TON of paperwork in the government sector. By adopting digital form solutions, many government agencies experience a significant reduction in paperwork and redundant processes, allowing them to provide better services across the board. The data from these forms can also be hosted in certified data centers to help further protect and preserve this critical information. More importantly, the cost of doing business is reduced, saving taxpayers money – and who doesn’t like that!

Retail: In-store inspections, inventory management, and delivery logistics can now be tracked digitally via mobile retail solutions, which helps to reduce fraud and/or stolen merchandise. Tracked internal processes can be optimized to reduce the time it takes to order new goods and reduce back-ordered items, eventually increasing overall customer experience and revenue.

So what’s holding you back from going paperless?

Contact Field2Base and we’ll show you how to begin to digitize your data, automate your internal processes, and enable analytics to help initiate your company’s digital transformation in 2018.

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